How to stay on top of your annual compliance tasks

Compliance as most experience it…

Endless to-do lists, calendar reminders, and structural breakdowns. Keeping track of compliance tasks is not easy. You're stretched thin between vendor assessments, audits, controls, awareness training planning, and firefighting across the organisation. All while being tied to regulatory compliance and documentation requirements.

Organising the work is often done in software that isn’t connected to your data, so everything has to be updated manually. No wonder it’s hard to find time to create real value for your organisation.

With Wired Relations Task Manager, you get structure and a clear overview of your annual cycle and all related activities.

“Things become a lot easier when you actually have an annual cycle that runs smoothly. Every time I solve a problem and add tasks to the cycle, it gives space for tackling new challenges”.  That's how Thomas Holmslykke Degn, GDPR Manager at Toms Group, describes his experience after successfully structuring his annual cycle with Wired Relations.

So how can you take control of your yearly compliance tasks?

Let’s walk through how we do it in Wired Relations using task management.

Create balance in your annual cycle and avoid work overload

By planning your annual cycle of new and recurring tasks, you can always see how many assignments you have within a given period – ensuring your time and energy are used effectively.

Keep all tasks in one place

Our Task Manager is the heart of the annual cycle, gathering all compliance tasks in one place. You can easily check status, ownership, and deadlines, as well as filter and categorise tasks giving you full control of your weekly workload.

Prioritise with a crystal-clear overview

With deadlines, task types, and statuses all in one place, you can easily shift priorities and reallocate resources to stay on track.

Set up recurring tasks for audits and controls

Mark tasks as recurring at specific intervals so they automatically become part of your annual cycle. You’ll receive notifications when it's time to review them again.

Connect tasks and data for a smoother workflow

Create tasks directly from processing activities, security incidents, and assessments. DPIAs, TIAs, security incidents, data breaches, and other evaluations can also be linked directly to a task.

Assign responsibilities outside the compliance team

One of the biggest advantages of task management is that you can invite colleagues to collaborate. Create a stronger data protection culture by involving system owners and other departments in completing specific areas.

At the Danish union Det Faglige Hus, this is a feature that is widely used:

"I involve many people, because that’s what you can do with Wired Relations – it's a collaboration platform, and that's why I've been so determined that we should use it,” says DPO Carsten Møller.

Avoid loose ends with ownership and automatic reassignment

All tasks need an owner. If the owner leaves the organisation, the system automatically prompts you to reassign responsibility, so no critical tasks are overlooked.

Evaluate audits and controls as you complete them

Assess your tasks when they are completed and review comments for follow-ups. This makes it easier to stay on top of audits and governance standards.

Automatically log your task history

The system automatically records who completed a task and when, including any comments. This ensures full visibility into the task history and an easy handover process.

Choose between list view or Kanban board

View tasks in the format that suits you best. Use Kanban board for a visual workflow overview or a list view for detailed tracking. You can also access tasks directly from the dashboard.

Do you want to see it live?

Let one of our product specialists guide you through it step by step.

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